Setting Up Inventory
Keeping track of the property and goods you have in stock at your farm or ranch is extremely important; it pays to know where things are, and how many of each item you have on site. You'll likely need to track a variety of things - grain, hay, vegetables or herbs you've grown, seeds, fertilizer, medicine for your livestock, and much more. Farmbrite's inventory system is customizable and adaptable to account for nearly anything you'd like to keep track of.
Note that the number of inventory items you can create is limited by your subscription level; if you need to create more items you can always upgrade to the next level. While the Premium plan is unlimited, we have a "soft limit" of 5,000 items in place - if you need more than that, let us know!
To start creating your inventory, choose Resources from the left menu, and then select Inventory. From the Inventory homepage, click the New Inventory Type button.
The new window that opens will guide you through 2 steps - providing information about the type of item you want to track, and assigning it a storage location in a warehouse or bin.
You'll be able to track many details about this item type.
Type Name - What type of inventory are you tracking? In our example in the screenshot below, we've used Grade A Eggs. Think of this as the top level classification for the item.
Variety - Is there a secondary classification for this item type? For our eggs example, our variety is Brown.
Internal ID/SKU - Use this for a shorthand reference for this item, or a barcode SKU.
Tracked By - How do you measure the amount of this item? Maybe pounds of produce, gallons of a liquid, or bales of hay.
Link to Product - If you're tracking the inventory of a product that you sell in your Farmbrite Market, you can associate this inventory type to the product to keep track of the quantity you have in stock.
Track Lots - Select this checkbox if you'd like to track Lot Numbers for this item.
Expires After - How many days does it take for this product to expire?
Alert When Less Than/Email Alerts To - If you'd like to receive an email notification when you're running low on this item, provide a quantity threshold that would trigger that alert, and an email address the alert should be sent to.
Description - Add any internal description you want associated with this inventory type.
After supplying this information, click Next to add a quantity of this inventory type to a warehouse or bin.
You'll be brought to the next page, which allows you to specify a quantity of this inventory type that you have on hand. Click the Add Inventory button to start.
The inventory type will be automatically selected for you, so you'll first enter the quantity you'd like to add, and what date to add it. If you associated this inventory type with a product, you can then choose whether or not to update the product inventory with this inventory addition as well. You'll likely choose to update it, but if the inventory you are adding should not be for sale or is already sold, then maybe not.
Next, choose where this item will be stored - you can pick a warehouse, and then a bin if you have one set up. This helps you easily track and find this item when you need it. You can find more information on creating warehouses and bins in this article.
You can then associate this item with a lot if applicable, and supply a source. Leaving the lot blank will automatically assign this inventory to a new lot, or you can supply an existing lot number to add to it. Finally, click Add Inventory on that window to add that quantity of this item to that storage location. You'll see your Inventory added to this item on the next page.
In the example above, you can see that we are now tracking inventory of 18 dozen Grade A Brown Eggs stored in Section B1 of our Product Warehouse, associated with Lot EA-B01! Start creating these in your Farmbrite system, and reach out to us if you have any questions!